Day-of Eval Checklist

Print this. Tape it to your clipboard. Run through it before you hit "Go live."

Before players arrive:

• Confirm registration is closed. No new signups today.
• Confirm pinnies are assigned to every registered player.
• Confirm sessions are created and sized under 40 players each.
• Confirm drills are configured for each session (decision tree mode).
• Confirm evaluators are assigned to each session.
• Confirm evaluator links have been sent out.

As players arrive:

• Run check-in. Confirm each player and hand them their pinnie.
• If a walk-up arrives (not registered), add them inline at check-in. Assign a pinnie from inventory.
• If a player has no pinnie, assign one from inventory at check-in.

Before going live:

• Open the Live Session page. Review the pre-flight checklist.
• All items green or yellow. No red items.
• Confirm all evaluators have opened their links (they should see "Waiting for session to start").
• Brief the evaluators (see The 5-Minute Evaluator Briefing).
• Confirm the floor coordinator knows the drill order and player queuing.

Going live:

• Hit "Go live." Evaluators will automatically transition to the first drill.
• Advance drills from the coordinator screen when each activity is complete.
• Monitor coverage numbers. If a player's score count is low, they need more time.

After the last drill:

• Close the session from the coordinator screen.
• Evaluators will see "Session ended. Thank you for your time."
• Results are now available.

RosterForge checks most of this for you automatically on the pre-flight checklist. But read through this list yourself before every eval. The app cannot confirm that your evaluators are physically present in the building.